BillQuick by BQE


Catagory: Practice Management Software


Best Fit

BillQuick is a time tracking, project management, and billing solution for Accountants & CPAs that can also integrate to accounting software like QuickBooks, Sage 50 or MYOB (Australia). The product is designed for small to medium organizations but can scale to large organizations.


  • Handles day-to-day time tracking, project management, billing and accounting tasks.
  • Designed around accounting practices including engagement phases for large projects.
  • Offers Joint Invoicing to bill multiple active engagements on a single invoice with details about each engagement separated clearly.
  • Fee schedules by task by client, including independent contractors’ budget and progress.
  • Integration with Microsoft Office, QuickBooks, Sage 50 and MYOB (Australia).
  • Additional modules available to further enhance integration to products such as Outlook.
  • Available as a stand-alone desktop product, hosted on-premise web application and on the cloud.
  • Free mobile apps for iOS, Windows8 phone and Android devices.

Brief Product Description and Pricing

BillQuick is an integrated solution for Time and Expense Tracking, Billing, Project Management and Accounting. It is designed to help your firm increase performance, streamline processes and make decisions faster. With different editions to choose from, it's scalable to meet the needs of any firm size—from a single person to a global firm.

BillQuick makes it easier and more profitable to run your business. It organizes information, automates repetitive tasks and allows your firm to spend more time providing service to your clients instead of managing internal processes.

BillQuick is scalable for all size businesses with BillQuick Basic, Pro and Enterprise. The system is built so you can quickly and easily understand how your firm or project is performing as well as speed up and increase the accuracy of the time keeping process. It is easy to understand which engagements perform best for your firm.

When it comes to time and expenses, you can save time by automating the repetitive tasks, and decreasing the amount of time it takes to complete your billing. The Time Card is available in three formats: calendar, spreadsheet and stopwatch and you can run multiple timers concurrently. The time sheet automatically populates projects based on the previous week's activities and allows for tracking overtime, compensation, sick, vacation and holiday time. You can create time entries from To-Do items. Finally, expenses can be entered in multiple currencies.

If your primary objective is better practice management, you can control engagements and projects in many ways. The Project Center allows you to easily see which projects or engagements are running at a loss or are over budget. Advanced tools like Interactive Gantt Charts help reorganize your project schedule by dragging, dropping and stretching tasks on a visual timeline. With the Employee Workload Forecaster you can see the assignments for each employee in a color-coded calendar and instantly learn which team members are overextended or under-utilized. There are 11 Contract types to choose from, including Hourly, Fixed Fee, Recurring, 'Cost + Fixed Fee' and 'Cost + Percentage'.

When it comes to billing and reporting, BillQuick has all of the right tools to help you manage your practice. You can create many invoice types: percent complete, retainer, recurring, fixed, hourly, phased, joint and more. Automatic billing follows standard billing rules and automatically creates a project invoice for review—on any frequency. Progress billing allows you to bill now and link the time and expense data later while Billing Wizards step you through standard or phased billing. You have the choice to Email or print invoices with a click, one at a time or in batches, and link attachments like receipts & pictures to any invoice.

Your preparation to bill is simplified with the ability to manage Fee Schedules: Service, Expense and Delayed with job classifications, the ability to print pre-billing reports and feature-rich invoicing with over 150 templates, batch processing, automatic PDF creation, edit processed invoices, and customizable invoices using Crystal Reports. You can generate reports using over 400 report templates and in the Report Center you can easily select any report, apply filters, instantly preview, view related reports and save your favorites. There is a Customizable Dashboard to display business Key Performance Indicators. If things don’t go right during billing there is a Collection Center that has all the information you need—payment history, key historical data and account notes—to enhance your collection efforts and to make informed decisions instantly.

BillQuick pricing varies by version selected and starts at $14.95/user/month. Sample pricing and features are listed here.

Technical Specifications

A Microsoft client-server solution requiring SQL Server Express or Standard 2008 or above, Windows Vista or above, Office 2007 or above, and Internet Explorer 9 or above. However, BillQuick can be run on multiple platforms depending on the version you have chosen: desktop, hosted or cloud.

Integration with Accounting and Ease of Setup

BQE has a family of products including: BillQuick, BillQuick Web Suite, BillQuick Online, BillQuick Mobile, BillQuick HR, and BillQuick Add-Ons like Agent, as well as the Outlook Add-in.

Most notable for this product is the integration and close partnership with Intuit QuickBooks, QuickBooks Online, Sage 50 and MYOB (Australia). You have an option to handle time and billing and Practice Management in BillQuick and synchronize the results into your accounting software for financial accounting.

Representative Client List (where applicable)

Williams Co.; Block Tax; Fox & Fiorino, P.A., Gardner & Associates. For testimonials, case studies, and success stories, follow this link.

Company History and Contact Information

In 1995, Shafat Qazi was a partner in a Los Angeles-based structural engineering firm. Shafat found that many firms were struggling with time and billing and other business management processes. He knew there had to be a better way. By day he worked as an engineer while by night he feverishly worked on developing the first version of BillQuick. It took about a year to bring the initial BillQuick product to market. The initial customers were so enthusiastic that Shafat left engineering in 1998 to focus full-time on BillQuick and his new company, BQE Software.

Today, BQE’s goal is to create products that simplify the process of running a service-based business so that less time would be spent doing repetitive tasks and more time could be spent on anything else. Visit the BQE website to see the rest of this success story.